Video: Introduction to Tables of Contents (TOCs)
Long documents can be overwhelming for both the writer and the reader. This week, our Microassist Software Tips tutorial shows you how to create a table of contents for your long Word documents, helping both you and your readers navigate your work. Each section should focus on one or two concepts. This will allow you to provide clear, focused, and concise explanations. An automatically generated table will show the page number where each section begins. Word builds your table of contents based on the headings you identify with heading styles.
A style is a predefined combination of font attributes, including color and size, that can be applied to any text in your document. To apply a heading style, highlight the text you want to be your heading. Then choose the desired heading option in the Styles group on the Home tab. Heading 1 is usually for your main title, and Heading 2 and Heading 3 are for your subheadings.
After applying headings throughout your document, you are ready to create your table of contents in Microsoft Word. Your table of contents will appear on the blank page you added to the beginning of your document.
Now both you and your readers can quickly determine which page to navigate to from your table of contents. NOTE: Be sure to update your table of contents anytime you make changes to your headings. Doing so is quite simple: Right-click anywhere in the table and select Update Field from the menu. You can choose to update only the page numbers for instance, if you added content to a section or you can update the entire table. Contact Us: info microassist.
How to Create a Table of Contents in Microsoft Word Long documents can be overwhelming for both the writer and the reader. Inserting a Table of Contents Based on Headings To insert a table of contents: Insert a blank page at the top of your document.
Select the References tab on the ribbon. In the Table of Contents group, click the Table of Contents button: The first two Automatic Table options will use your headings to create the table of contents. The Manual Table allows you to manually identify each section regardless of the heading content. Choose the option that works best for your document.
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Microsoft word 2013 table of contents tutorial free download
This video talks about automatic tables of contents. First, go through you document and add a heading with a heading style wherever you want a table of contents entry. Then, insert an automatic table of contents, and update it automatically whenever you читать больше a change.
First, apply heading styles — Heading 1 and Heading 2for example — to the text that you want to include in the table of contents. Notice as you pause over each style, your text will change so you can продолжение здесь how it will look in your document. Click the one that you want. Click where you want to insert the table of contents — usually near the beginning of a document. You can choose to Update page numbers onlyor Update entire table if you want to update the page numbers and the text.
To change the formatting of the text in the table of contents, change the style for each level in the table of contents. In the Table of Contents dialog box, click Modify. If the Microsoft word 2013 table of contents tutorial free download button is grayed out, change Formats to From template. In the Styles list, click the level that you want основываясь на этих данных change and then click Modify.
In the Modify Style dialog box, make the formatting changes that you want, and then click OK. Repeat steps 3 and 4 for all the levels that you want to display in your table of contents.
Create a table of contents. Format or customize a table of contents. You can add a table of contents to a document by typing all the chapters and page numbers manually. But not only is this a lot of work, you microsoft word 2013 table of contents tutorial free download to remember to update the table every time you make a change.
In this video, we are going to skip the manual method and microsoft word 2013 table of contents tutorial free download on a much better way — Automatic Tables of Contents. Here is how that works. First, go through the document and add a heading with a heading style wherever you want a table of contents entry.
First type a heading. And select the Heading 12or 3 style. By default, any text that you apply these styles to will show up as an entry in the table of contents. For example, you could use Heading 1 for /5062.txt parts or sections, Heading 2 for microsoft word 2013 table of contents tutorial free download and Heading 3 for sub-chapters. We can always change it later.
And Word instantly creates a table of contents, based on your styled headings. And it indents Headings 2 and 3. When it comes time to let other people see your document, all you have to do is click Update Table. Then, click Options and change how you want to map the styles to each table of contents level.
Microsoft word 2013 table of contents tutorial free download are more ways to customize a table of contents. To see what your options are, check out the links in the course summary. Create a table of contents First, apply heading styles — Heading 1 and Heading 2for example — to the text that you want to include in the table of contents. Format the text To change the formatting of the text in the table of contents, change the style for each level in the table of contents.
Want more? Create a table of contents Format or customize a table of contents. You decide how you want to use the three heading levels. Continue adding styled headings throughout your document. This is the easy part.
Then, choose which automatic table style you want, and click. And choose whether to update just the page numbers or the entire table. Look through the options and decide what you want to do. For example, you can show more levels. You can also modify the table to work for print больше информации the Web, or both. Need more help? Expand your Office skills. Get new features first. Was this information helpful?
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– Insert a table of contents
Change margins Article Create newsletter columns Article Change page orientation to landscape or portrait Article Add a border to a page Article Insert a header or footer Article Insert page numbers Article Insert a page break Article Insert a table of contents Article. Related topics Lay out pages. Create the table of contents Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.
Click where you want to insert the table of contents — usually near the beginning of a document. Click where you want to insert the table of contents—usually near the beginning of the document. On the toolbar ribbon, select References. The table of contents is inserted, showing the headings and page numbering in your document. Need more help? Within the Navigation Pane , you can see, expand, collapse and navigate all the sections within your document. This is another benefit of using the Heading Styles to properly format your Word document.
If you are using one of the Automatic Table styles, you can also use the dropdown menu at the top of your table, as pictured below. If you need more formatting options than the automatic table styles provide, you can create your own Custom Table of Contents. There are a lot of options to choose from and you can always go back and make different selections.
That means that if you do not properly format your document, your TOC will be blank. On top of that, as you add and remove content to your document, you will need to use the Update Table command to update your custom TOC. Selecting or de-selecting the Show page numbers box adds or removes the page numbers from your TOC, as you can see in the picture above. My recommendation is to always select Show page numbers , as that makes it easier to understand and navigate your document.
Right align page numbers determines whether your page numbers are aligned on the right side of your document, or if they are just stacked up after your section Headings. My recommendation is to always use the Right align option. This not only makes your TOC easier to read, it also also opens up all of the Tab leader options discussed next.
There are four different Tab leader options you can use to format your TOC, as pictured above. The Tab leader dropdown menu is only available when you are using the Right align page numbers option. My recommendation is to always use a Tab leader as it makes it easier to find the section page numbers within your Word document. There are a variety of different Format templates you can use to change the look and feel of your TOC.
For each one, you can make a number of adjustments and customizations. Here are the default formatting options for each one, as pictured above:. You also have the From Template option which opens up the more manual formatting options for you if you know what you are doing see the Options and Modify commands below.
All of these formats can be tweaked using the other formatting options in the Custom TOC dialog box. So feel free to try different combinations to find the custom TOC formatting that works best for you. The Show levels setting determines how many of the Heading Style levels are included in your Table of Contents. Question: Does anyone know of a fix for this problem: I installed word home and student into another computer windows 7 Tables do not appear print preview or print properly.
Left side is missing. Any ideas? Thanks, Sandy. How can this be done as whenever I press update TOC the whole text is included making the contents page about three pages long! I wish to create a template for future documents so it would be good to learn how to avoid all of this text being included.
Many thanks for your help. Now edit the TOC field code Alt-F9 toggles the display between the result and the code to add the switch. Toggle the view back and press F9 to update the TOC field. The results will now only include entries for heading levels 1 through 3 found within the bookmarked range. This method can be used to create multiple tables of contents. Similarly, the TC code method is the only practical way to include lead-in lines from a paragraph within a ToC. However, if you use the TC method, you will need to be careful if a heading is ever edited.
When you make it with the Alt-Shift-O method, the resulting TC field code is set as invisible text and the content is not automatically updated if the originally-selected content is ever changed.
For example, old books often included structures like this within a ToC:. Chapter 3. Ahab approaches the leviathan. Consider how the switches in this field code will accomplish the task. Any changes you make here will be visible in the Print Preview and Web Preview windows. You can change an entire table by choosing a different format. In the General section, expand the dropdown for Formats and choose an appearance. Remember, the appearance of your TOC is ultimately controlled by style definitions.
You may want to tweak the overall look of the TOC by creating your own styles for the headings. These modified styles can be saved alongside the in-built ones and applied across the document for a consistent look. Follow these steps. Click Modify. If the Modify button is grayed out, change Formats to From template. In the Styles list, click the level that you want to change and then click Modify. In the Modify Style dialog box, you can change the font or its color.
Make any other formatting change like text indentation and then click OK. Before you click OK, you can choose whether the style change applies to the current document or to all future documents.
To save it for future use, click the checkbox for Add to the Styles gallery. A TOC can be itemized, or you can just include the major sections. The Show levels number allows you to change the number of levels displayed in your table of contents. For instance: H1, H2, H3… etc. If you set it on 2, then all text with the Heading 1 style or the Heading 2 style is displayed.
Dot leaders are the lines or dots that connect the items in the index to page numbers. These leader lines are mentioned in many style guides as a necessary part of thesis documents. In the Table of Contents dialog box, click the dropdown for the Tab leader list and select the dotted line option.
By default, Word only includes headings 1 through 9. But it gives you a method to include any other style you create in the index. In the Table of Contents dialog box, click the Options button to open this screen:. Right now, it maps the styles in use only to the TOC levels. As you can see, the three styles, Heading 1, Heading 2, and Heading 3 are mapped as levels 1. Go down the boxes until you find Title , which has no mapped TOC level. Enter 1 to map Title to the TOC top level. Click OK twice to exit the dialogs.
Word will prompt you to replace the contents. Click Yes to replace the TOC. Creating a hyperlinked Table of Contents is expected in the digital age. To see what your options are, check out the links in the course summary. Related topics. Introduction to Tables of Contents Video.
Next: Line spacing. Word training. Create a table of contents First, apply heading styles — Heading 1 and Heading 2 , for example — to the text that you want to include in the table of contents. Click where you want to insert the table of contents — usually near the beginning of a document. Format the text To change the formatting of the text in the table of contents, change the style for each level in the table of contents.
Repeat steps 3 and 4 for all the levels that you want to display in your table of contents. Want more? Create a table of contents Format or customize a table of contents. You decide how you want to use the three heading levels. Continue adding styled headings throughout your document.
How to create a table of contents in Word (step-by-step).
Download free Microsoft Word Tabs, Tables and Graphics course material, tutorial training, PDF file by The University of Queensland. For a hands-on guide that steps you through the process of creating a table of contents, download our Table of Contents tutorial. Or, in desktop Word.